Academics

Fall 2020 Information

Undergraduate Megan Janquart studies outside on Engineering Mall

In accordance with the University’s Smart Restart plan, most student services operations and activities will be remote for the Fall 2020 semester. While access to in-person services are limited, we are committed to ensuring a safe, healthy, and successful school year for every student in the College of Engineering.

Resources and information to support engineering students are below. These resources will be updated as we have more information. Please check back for more information and continue to check the UW-Madison Smart Restart website for the most current campus information.

For all other questions, please email us at contact-us@engr.wisc.edu and we will follow up as soon as we can.

Latest Updates

Online Drop-in Tutoring and Virtual Study Space at the College of Engineering’s Undergraduate Learning Center is now available! It is available Sunday – Thursday, 6:30PM – 9:00PM via BBCollaborate Ultra on the ULC Drop-in Tutoring Canvas Page. No need to have questions to attend! Join us for a structured study time and connect with other engineering students.

On this page, you can also access ULC Questions and concerns Virtual Sessions – Every Monday-Tuesday, 4:00PM – 6:00PM or by appointment. ULC Staff will be available for consultations regarding academic support options and ULC services, discuss study skills and academic concerns, or just to say hello!

Looking for a study group for your classes? Join our Study Interest Group (SIG), a new program that helps match your with others who enroll in one or more courses with you. You can virtually meet with your SIG as often as you like. Use this form to sign up for SIG today.

Questions: Contact ulc@engr.wisc.edu

Dear Undergraduate Engineering Student:

In light of the changes outlined in Chancellor Blank’s announcement yesterday evening, the University has extended the deadline to drop a course without a transcript notation to Friday, September 11, to align with the last day to add a course:

The deadline for students to drop a course or withdraw from the university without having the course or courses appear on their transcript has been changed from September 9th to September 11th, to align with the 100% tuition refund deadline.

You do have more time to drop a course, but after Friday, your transcript will show the course and a DR grade notation (for DROP).

A couple of questions students frequently ask are:

  • What happens if I drop a class after September 11?  Your transcript will show the course and a DR grade notation (for DROP).
  • Is it really bad to have a DR on my transcript?  Having a DR on your transcript indicates when you dropped the course. In general, it is not bad to have a DR on your transcript.
  • Who should I consult if I have questions about dropping/adding a course?   If you are unsure about the course material, talk with your instructor or teaching assistant (TA). If dropping a course will put you below full-time status (below 12 credits), consult your advisor about requesting part-time permission.
  • What if I am a first-year student or a student needing to meet progression requirements? If you are a first-year student or a student needing to meet progression requirements for an engineering program, you should consult with your advisor when changing your schedule.

Paying attention to enrollment and tuition deadlines is extremely important.  If you have questions, please contact your advisor. Advisors are listed in your Student Center.

Sincerely,

Dean Jones

Rachel Jones
Assistant Dean for Student Services

College of Engineering
2620 Engineering Hall

Dear Engineering Students,

As we are starting a new fall semester, I am thinking of all of you and reaching out with information and updates about wellbeing resources and Mental Health Services, especially as it relates to access and outreach, in order to support you during this year. I recognize that you all are navigating a new college reality with possible life challenges on top of that. This semester in particular may be challenging for all of us, and supporting the mental health and wellbeing of your community is vitally important. You all are valuable to the Badger Engineering community and I want you to know that there is help and support for you here in the College of Engineering and UW for many challenges you may experience along the way. We are striving to create a supportive campus environment with accessible resources that promote our students’ mental health and wellbeing. Wellbeing is about much more than physical health. Here, it’s a multi-dimensional balancing act that – when maintained properly – leaves us best able to cope with adversity, build rewarding relationships, and live with a sense of purpose.

I hope that we all encourage one another daily to create a supportive atmosphere where everyone is empowered to engage in healthy behaviors, to support others in doing the same, and to look out for one another. Achieving and sustaining wellness involves becoming aware of and taking steps toward a healthier, happier, and more satisfying life. The resources below can help you as you take steps to support your own wellness. I encourage you to share with your friends/classmates if you find any supportive and helpful connections or resources. Share the wealth.

I know that this is a long email with a lot of information, but please skim through at your leisure and (hopefully) bookmark the links so that it’s easy to find them later.

My name is Rachel Jones and I am an Assistant Dean in the College of Engineering. Most of my communication to undergraduate students centers around mental health and wellbeing/wellness related supports. If you ever need, or want, to connect with someone in the College around extenuating circumstances, life/academic challenges, or anything else; don’t hesitate to reach out to me. For graduate students, please feel free to reach out to Assistant Dean Chris Brace at clbrace@wisc.edu.

 

Wellbeing

UW Recreation & Wellbeing (RecWell) Fun Wellbeing Offerings: RecWell encourages students to play hard, get fit, and live well in college—and have fun doing it. While the facilities are open, many of their offerings have gone fully virtual to protect the wellbeing of their students and staff. There is athletic training, group fitness classes, Intramural sports (e-sports), Personal training, live guided meditation, etc. Link to Rec Well Virtual Offerings

Mental Health Services (MHS)

The most important thing to note is that we remain open for services, including individual, couple/partner, and group counseling, care management, outreach programming, wellness and stress management, Behavioral Health, and Psychiatry. All routine appointments are being conducted remotely, either over the phone or through video. Please note that all outreach programming this fall will be conducted virtually as well.

UHS/MHS Clinical Services: We are taking on new clients. Every new client starts with a phone screening to collaboratively determine a student’s needs and connect the student to the best resources. There is no charge for this appointment. To schedule an Access Appointment phone screening, students can call 608-265-5600 (option 2) or log on to MyUHS to web-book an appointment. Our Access providers will gladly assist students in connecting with care and resources. Please note that our ability to connect students at UHS may vary depending on a student’s current location, but our Access providers will guide students through what options may be available and collaboratively develop a plan with them to get connected to support. We also continue to have a 24-hour crisis line at 608-265-5600 (option 9) and offer a variety of groups. For a full list of groups and descriptions, visit the Group Counseling webpage.

Virtual Processing Spaces: This is a recurring online space for current students to connect with each other to cope with isolation, grief/loss, uncertainty about the future, discrimination, and many other things. These spaces are 90min drop-in meetings via Zoom and require a sign-up to join. Processing spaces will be held on Wednesdays from 5:30pm-7pm. Please see below for identity/topic areas and dates.

  • Coping with COVID – This processing space is for students to find social support and connection virtually during social distancing.
    • September 9th, October 7th, November 4th, December 9th
  • Grieving Our Loved Ones – This processing space is for students to gain support and validation from peers as they navigate experiences of grief and loss.
    • September 16th, October 14th, November 11th
  • SOC – This processing space is for students of color to connect, seek support, and identify ways to engage in self and community care during this time.
    • September 23rd, October 21st, November 18th
  • LGBTQ – This processing space is for LGBTQ+ students to connect, seek support, and identify ways to engage in self and community care during this time.
    • September 30th, October 28th, December 2nd
  • Connection in Quarantine – This processing space is open to all students who are currently quarantining due to possible exposure to or positive diagnosis of COVID-19. Focuses on students providing each other support and connection
    • September 9th, September 23rd, October 7th, October 21st, November 4th, November 18th, and December 2nd

Virtual Let’s Talk: A virtual, online version of our informal drop-in consultations with a MHS counselor will run throughout the semester. Students will need to sign up for a time slot via an online form. There will be general sessions (open to all students) each business day and specialty sessions based on identity, specific concerns, or departments throughout the week. Fall Weekly Schedule below:

Virtual Let’s Talk Weekly Schedule: sign up for a time slot via an online form

Day Time Population
Mondays 11a-1p Focus: Latinx Students
1p-3p General/Open to All Students
Tuesdays 10:30a-12:30p Focus: Black Students
3p-5p General/Open to All Students
Wednesdays 10a-12p General/Open to All Students
1p-3p Focus: Substance Use Concerns
3p-5p Focus: Engineering Students
Thursdays 10:30a-12:30p Focus: Chican@/Latin@ Studies
11a-1p General/Open to All Students
2p-4p Focus: LGBTQ Students
3p-5p Focus: BIPOC Students
3p-5p Focus: Engineering Students
Fridays 10a-12p Relationship/Partner Concerns
2p-4p General/Open to All Students

 

Thrive Workshops: We will be continuing to provide a series of virtual workshops throughout the semester designed to share tips and tools for thriving at the university. All workshops will be held on Tuesdays from 5:30p-7p. The full schedule of workshops can be found here.

Suicide Prevention Training for UW-Madison Students:  University Health Services, with support from partners on the UW-Madison Suicide Prevention Council, is excited to announce the release of a new, online suicide prevention training tool available for all UW-Madison students. Suicide Prevention Training for UW-Madison Students is currently accessible in Canvas where any interested student can participate. You can follow this link to enroll in the training: https://canvas.wisc.edu/enroll/PP7XM6.

Suicide Prevention Training for UW-Madison Students is part of a broad campus-wide strategy to build a culture of care, support student mental health, and prevent suicide. We encourage you to participate in this valuable training.

 

Finances

Emergency Financial Support: Badger students may face financial challenges and emergencies during their time at the University of Wisconsin-Madison. The resources at the link below are intended to provide an overview of financial support options, as well as the limited emergency financial assistance opportunities available to currently enrolled students who are unable to meet immediate, essential expenses due to an emergency. https://financialaid.wisc.edu/emergencysupport/#options.

GradReady: The Office of Student Financial Aid is excited to announce a new, FREE online financial wellness program called GradReady. With GradReady, the more you know the less you’ll owe. By creating an account, users are able to learn about paying for college, money management, and real world finance through module-based learning. Videos, quizzes and personalized budgeting exercises allow you to earn badges as you go. GradReady is now available to all students, staff, faculty, and alumni.

Sincerely,

Assistant Dean Rachel Jones

Rachel Jones
Assistant Dean for Student Services

College of Engineering
2620 Engineering Hall
Appointments: (608) 262-3484

Office: (608) 890-3692

rejones5@wisc.edu

Concerned about a student? Click here to fill out a student of concern report

24-hour crisis services: 608.265.5600 (select option 9 for crisis services)

E-mail is not checked outside of business hours or on weekends. If you are experiencing a crisis, please contact our 24-hour crisis services, dial 911, or go to your nearest emergency room.

Information At-A-Glance and FAQ

Fall 2020 Operations

In accordance with the University’s Smart Restart plan, most student services operations and activities will be remote for the Fall 2020 semester. While access to in-person services are limited, we are committed to ensuring a safe, healthy, and successful school year for every student in the College of Engineering. More details can be found below.

All College of Engineering buildings will be open during posted hours.

CAE Labs

Makerspace

TEAM Lab

Dean’s Office

Diversity Affairs Office

  • Remote availability: Monday – Friday, 8:30 am – 4:30 pm
  • In-person hours: Monday – Friday, 12:30 pm – 3:30 pm,
  • Contact: DAO@engr.wisc.edu | 608-890-1403
  • Location: 1410 Engineering Drive, Suite 101
  • The College of Engineering Diversity Affairs Office (DAO), located at 1410 Engineering Drive, Suite 101, will have minimal staffing available for quick questions (not advising appointments) M-F 12:30-3:30 pm. DAO student services will be provided by the DAO director and staff remotely M-F 8:30 am -4:30 pm, for adjunct undergraduate advising for LEED Scholars, engineering outreach and diversity/inclusion related student organizations (SHPE, NSBE, SWE, AISES and QTE). The DAO student area (Room 110) and SHPE/NSBE student offices are accessible to authorized students only, and can support no more than three (3) students at one time. To access DAO services, call 608-890-1403 or email dao@engr.wisc.edu. For additional campus services related to Diversity, Equity and Inclusion, please refer to the Division of Diversity, Equity and Educational Achievement at diversity.wisc.edu.

Engineering Student Development

  • In-person hours: Monday- Friday, 8:30 am – 12:00 pm and 12:30 pm – 4:00 pm
  • Contact: ecs@engr.wisc.edu | 608-262-3471
  • Location: 1150 Engineering Hall
  • Engineering Student Development (Career Services/Study Abroad/Leadership), located 1150 Engineering Hall, will be open for drop-in questions M-W, 8:30 – noon and 12:30 – 4 pm. All appointments for career, study abroad, or student organization advising will be virtual and may be booked through Starfish in myUW. Details are available at ecs.wisc.edu/students/career-fairs.

Undergraduate Advising

  • In-person hours: Monday – Friday, 8:30 am – 11:30 am and 12:30 pm – 3:30 pm
  • Contact: coeadvising@engr.wisc.edu | 608-262-2473
  • Location: 1410 Engineering Drive, Room 170
  • The College of Engineering Undergraduate Advising Office, located at 1410 Engineering Drive, Room 170 will have minimal staffing available for quick questions (not advising appointments) M-F from 8:30-11:30 and 12:30-3:30. All advising appointments will be provided remotely, including drop-in advising. Students can always contact their advisors through email. Watch for an email from your academic advisor with more information about virtual drop-in advising or scheduling a remote appointment. Students are also welcome to contact coeadvising@engr.wisc.edu with any questions or concerns.

Undergraduate Learning Center

  • Remote availability: Virtual office hours Monday and Tuesday from 4:00 pm – 6:00 pm on the ULC drop-in Canvas page.
  • Contact: ulc@engr.wisc.edu
  • All regular tutoring services including Drop-In tutoring, Tutoring by Request and PrEPS (InterEGR 150) will be offered as synchronous remote services. Additional workshops and tutorials such as MATLAB training, R training and vector reviews will be offered in synchronous and asynchronous formats. There are several new services planned for fall to help support students in this remote learning environment including math reviews, virtual study rooms and course review info sheets; details will be posted on our website as they become available. For more information see ulc.engr.wisc.edu, stop in at the ULC Concerns or Questions on Blackboard Collaborate, Mondays and Tuesdays, 4-6 PM (access through our website) or contact ulc@engr.wisc.edu.

If you are experiencing technology challenges, including hardware, software and network issues, we understand. First check https://outages.doit.wisc.edu/ if something is slow or not working properly.

If you continue to experience challenges, email helpdesk@cae.wisc.edu and we will follow up as soon as we can.

Student Services

How do I meet with my academic advisor?

All College of Engineering academic advising services are provided remotely. Advisors are available for remote appointments and by email. Use the Starfish app in your MyUW portal to make an appointment.  If you have a need that can be addressed over email, please email your academic advisor (preferred) or coeadvising@engr.wisc.edu. If you don’t know who your academic advisor is, you can find your academic advisor in your Student Center via the MyUW portal.

I’d like to add an additional major or a certificate:

Different majors and certificates have different requirements and declaration processes. Check Guide for admissions and declaration information.

  • Send your completed/approved major or certificate declaration form to engrugdeanadmin@engr.wisc.edu. You can submit a PDF, scanned form, or legible photo of the form
  • Additional majors and certificates are declared for students who have progressed in their major and are in good standing.
  • Questions? Email engrugdeanadmin@engr.wisc.edu

I’d like to add an option to my major (Aerospace Engineering, Construction Management, Environmental Engineering):

  • Send your completed/approved option declaration form to engrugdeanadmin@engr.wisc.edu
    • You can submit a PDF, scanned form, or legible photo of the form
  • Alternatively, you can work with your advisor and/or faculty advisor to generate an email chain that demonstrates your interest in declaring and faculty/advisor approval to add the option. This email chain should then be forwarded to engrugdeanadmin@engr.wisc.edu.
  • Major options are declared for students who have progressed in their major and are in good standing.
  • Questions? Email engrugdeanadmin@engr.wisc.edu

I want to use the tuition waiver for UW-Independent Learning coursework:

I’d like to make an enrollment change to a course I’m already enrolled in (e.g. add/remove honors, change variable credits):

I’d like to drop one of my courses:

I am taking fewer than 12 credits this semester or will be dropping below 12 credits, how do I request part-time permission?

  • Meet with your advisor to discuss academic implications of part-time permission
  • Review the part-time permission regulations (#9).
  • Students may face additional constraints with other offices on campus (International Student Services, Athletics, Financial Aid, etc.) please check with those offices as needed
  • Complete this web form to submit your request.
  • Questions? Email engrugdeanadmin@engr.wisc.edu

I’m considering withdrawing from the semester:

I missed the drop/withdrawal deadline. Is there anything that I can do?

Yes. As we all are navigating an uncertain and trying time we understand that there may be more extenuating circumstances that students need to navigate. We have implemented a form for these academic requests that serves as a way to collect information from students, then setting up a meeting with an Assistant Dean after students have completed the form. We will reach out to students to schedule the appointment after the completion of the form within 48-72 hours. Click here to access the online late drop/withdrawal form.

Are ULC tutoring services available?

Yes, all ULC services are available Fall 2020; they are being offered in remote formats available through our website at ulc.engr.wisc.edu.

How will I access drop-in tutoring?

Drop-in Tutoring and (virtual) Study Space is accessible through a Canvas page linked to the ULC website (ulc.engr.wisc.edu).  The schedule for specific courses can also be found on the ULC website.

Can I come to Wendt for tutoring?

No. In accordance with COVID-19 physical distancing guidelines, tutoring and other academic supports will be offered in distance learning formats for Fall 2020.

I use the TBR (Tutoring by Request) program. How will I meet with my tutor?

You can schedule sessions through the same system as in the past (tbr.engr.wisc.edu).  You will receive an email when you schedule a session that will explain how to connect with your tutor.

I miss studying with my friends in Wendt.

Come to Drop-in Tutoring and Study Space on-line to meet with classmates and friends!  The schedule for specific courses and the access link can be found at ulc.engr.wisc.edu.

I have questions about other ULC programs or services.

Please talk with ULC staff at ULC Questions and Concerns held every Monday and Tuesday (connect through ulc.engr.wisc.edu) from 4-6 pm, or contact us at ulc@engr.wisc.edu and we will respond as quickly as possible.

Can I receive assistance with my job search – resume review, effective searching techniques, and interview preparation?

Yes. You may schedule an online or phone appointment with an ECS staff member using Starfish.  If you would just like a resume review, you may email it to ecs@engr.wisc.edu and it will be returned within 24 hours with feedback on how to make it more effective.

What will fall 2020 recruiting look like for full-time, co-op, and summer 2021 internships?

All career fairs for fall 2020 will be virtual through your Handshake app.  Students will need to register through the app to attend each of the events.  It is very important that your Handshake profile be updated with your graduation date since invitations will be based on major and graduation date.

Health and well-being: supporting yourself and others

Limit media exposure

Turn off the television and/or alert messaging on your phone if it is increasing your distress. Exposure to media can be healthy or unhealthy; for some individuals, knowing helps to feel a sense of control over the situation, while for others it may reinforce anxiety and fear. Research has shown that excess media exposure to coverage of stressful events can result in negative outcomes. Use trusted resources to gather the information you need then turn it off if it’s causing stress.

 

Use trusted resources to stay informed

Obtain the latest information during an infectious disease outbreak from credible and reliable sources of information. Up-to-date, accurate recommendations regarding disease prevention, self and family care, and travel guidance can be found at the following websites:

 

Anticipate stress reactions

Emotional distress is common and normal in the context of uncertainty and potentially life-threatening situations, such as COVID-19 pandemic.

 

Recognize the signs of distress

Stress can present itself in different ways including physical, emotional, or cognitive ways. One common response for young adults is a feeling of invincibility and or emotional detachment which can lead to behaviors that may significantly increase risks.

Some other common reactions include:

  • Excessive worry; having a hard time not thinking about what happened
  • Sleeping Issues; having trouble sleeping or staying asleep
  • Ruminating
  • Hypervigilance; getting up to check the news or check on family
  • Difficulty relaxing
  • Muscle tension
  • Feeling keyed up or on edge
  • Increased alcohol, tobacco, or drug use
  • Irritability with emotional outbursts
  • Wanting to be alone or having difficulty communicating
  • Crying frequently
  • Inability to feel pleasure
  • Feeling detached or numb
  • Changes in energy level

Some common physical responses can be: diarrhea, aches and pains, and appetite changes.

Some common feelings are: sadness, guilt, anger, fear, and excessive anxiety.

Some common cognitive responses can be: memory issues, confusion, indecisiveness, and decreased concentration.

 

Try different strategies to reduce stress

There is no right or wrong way to deal with this stress. What works for you may not work for others. It is important to keep at it and try different things such as:

  • Be prepared (e.g., develop a personal and/or family plan for the outbreak)
  • Educate yourself about preventive measures from hand-washing technique and cough etiquette, to more complex medical recommendations for prevention, diagnosis, and treatment.
  • Talk to loved ones about worries and concerns. Know that your feelings are normal and others may be experiencing them too. Connect with friends and family in novel ways if you’re isolated. Connect with those you feel closest to for support.
  • Schedule positive activities. Do things that are enjoyable, even if you don’t feel like it. Listening to music, exercising, practicing breathing routines, spending time in nature or with animals, journaling, or reading inspirational texts are some simple ways to help manage emotions.
  • Take time to renew your spirit through prayer, meditation, or helping others.
  • Take care of your body. Try to eat healthy, well-balanced meals, exercise regularly, and avoid alcohol and drugs.
  • Get enough sleep every night. We know sleep is restorative and reduces anxiety, helps learning, helps problem solving, and allows the brain to rest. Even short periods of sleep deprivation can be troublesome.
  • Keep a routine. If possible, create and stick to your new usual daily routine.
  • Keep looking forward. Make some plans for six months down the road.
  • Find your ‘happy’ daily. Infusing happiness and joy everyday should be your own personal homework.

For guided meditations, helpful tips and expert voices check out:  https://www.virusanxiety.com/  or  Ten Percent Happier

University Health Services (UHS) has compiled a new web page with services and resources to continue supporting students’ health and well-being while they engage in remote learning.

uhs.wisc.edu/remotehealth

This page includes identity-specific resources for students, short videos from mental health providers, links to webinars, and websites where students can continue to foster interpersonal connections. UHS mental health providers and prevention staff members continue to add content daily.

In-person appointments at UHS are limited; however, many medical, counseling, and wellness services are available by phone and accessible online by calling 608-265-5600 or logging into MyUHS at uhs.wisc.edu.

 

We encourage you to reach out to University Health Services (UHS). Students can call the UHS Mental Health Crisis Line 24/7 at 608-265-5600 (option 9). You can also reach out to UHS Mental Health during business hours at 608-265-5600 (option 2) for help connecting to a home provider or options through UHS.

  • The Centers for Disease Control (CDC) has guidance on managing mental health and coping during COVID-19 for children and caregivers.
  • The World Health Organization (WHO) has information on travel, media resources, and other research on COVID-19.
  • Anxiety and Depression Association of America Psychologist Jelena Kecmanovic provides some science-based strategies and tips for coping with COVID-19 anxiety.

Click here to access SilverCloud, a no-cost cognitive behavioral health resource available 24/7 (learning modules that help w/ stress, anxiety, depression, and body image. You can also download the SilverCloud app for your mobile device. SilverCloud is available for all currently enrolled, full-time students at UW-Madison. You will need to use your wisc email address when signing up, and you will be asked to login using your NetID.

 

YOU@WISC continues to be a free, online resource for UW-Madison students, faculty, and staff during this time. YOU@WISC now includes specific COVID-19 resources.

New content cards include:

  • Mental Wellness Tips for COVID-19
  • Communicating Your Needs with Faculty During COVID-19
  • Tips to Be Productive when Studying at Home During COVID-19
  • Getting the Most Out of Online Classes
  • How to Show Up While Remaining Physically Distant
  • Science-Based Strategies to Cope with Coronavirus Anxiety
  • And more!

As a reminder, YOU@WISC is an online portal, specifically designed for UW Madison to foster student success in 3 domains: Succeed, Thrive, and Matter.

  • Succeed [Degree & Career Options, Leadership & Professional Development, Academics & Grades, Internships & Career Path, + more],
  • Thrive [ Stress Management, Sleep, Fitness and Nutrition, Alcohol & Substance Use Resources, Loneliness & Depression resources, + more ]
  • Matter [Building relationships, Clubs and Volunteering, Social Resilience, Mindfulness & Balance, + more]

Visit: https://you.uhs.wisc.edu/  for more information.

 

UW-Madison’s  Center for Healthy Minds, led by Dr. Richard Davidson, has led to breakthroughs in the neuroscience of well-being and how the mind can be trained to be more focused, calm, and resilient through meditation training. Download the free app.

Other apps include:

  • Mindfulness Coach
  • Insight Timer
  • Calm
  • HeadSpace
  • Stop, Breathe, and Think

For most people, stress reactions will lessen over the first few weeks. However, when symptoms are significantly impacting functioning, becoming harder to manage, or are increasing in severity then there is increased need for concern. We encourage you to reach out to UHS. Students can call the UHS Mental Health Crisis Line 24/7 at 608-265-5600 (option 9). You can also reach out to UHS Mental Health during business hours at 608-265-5600 (option 2) for help connecting to a home provider or options through UHS.