Funding Information

Goal

This policy, in support of appropriately planned and organized student activities in the College of Engineering, seeks to establish a comprehensive set of guidelines for the purposes of funding allocation.

Introduction

The funding policy intends to provide a structure to plan, fund, report, and evaluate activities in the College of Engineering. If planned appropriately and organized under the guidance of faculty and/or staff, student functions and projects in the College of Engineering promote leadership and teamwork, provide multidisciplinary experiences, and allow organizations to meet goals in a focused endeavor. Additionally, student functions and projects in the CoE prepare students for their future careers through synthesis of multidisciplinary skills in a group environment.

Organization

In collaboration with the College of Engineering and Polygon Engineering Student Council, organizations must coordinate student activities with the Student Leadership Center (SLC). Organizations are encouraged to consult their appointed faculty advisor when planning student activities.

Proposal Priority

Student organizations in the College of Engineering receive funding on the basis of event type. The priority list order is direct a reflection of the effect the event has on students of the CoE, The University of Wisconsin, and the community. In general, funds are granted according to the following priority scale (1 possessing highest priority).

1. Attending regional/national conferences
2. Hosting regional/national conferences
3. Competitions
4. Outreach/ Community Service Events
5. Project Supplies
6. Office Supplies
7. Banquets*
8. Social Events*
*Funds will not be awarded for food or refreshments

Requirements

In order to qualify for funding in an upcoming semester, organizations must perform the following tasks during the current semester:

1. Attend Polygon elections, held at the last general meeting of each semester.*
2. Attend two-thirds of the general meetings.* Dates and times of all general meetings are posted at the beginning of the semester.
3. Submit an accurate Funding Application to the Polygon Sr. Funding Committee Member (Funding Application). The Sr. Funding Committee Member receives applications at polygonfunding@gmail.com.
*New organizations are exempt from criteria 1 and 2 for their first full semester. After an organization’s first semester, election/general meeting attendance criteria (1 and 2) apply.

Application Notes

Please be mindful of the following items when processing your organization’s funding application.

· Large funding proposals (Out-of-Meeting Funding) must be submitted to the Senior Funding Committee Member no later than the deadline of each semester. The deadlines are as follows:

Fall Semester: 12:00 PM on the 3rd Friday of classes

Spring Semester: 12:00 PM on the 2nd Friday of classes

The Sr. Funding Committee Member receives applications at polygonfunding@gmail.com.
· Optional interviews with student Funding Committee members will be conducted during the week following proposal submission deadline.
· The proposal for function or project must be sponsored by a recognized engineering student organization in the College of Engineering with the approval of their designated faculty advisor. All organizations must be registered with both the Student Organization Office and the Student Leadership Center.
· The Funding Committee looks highly on your organization seeking other sources of income besides Polygon (e.g. funding, corporate sponsorship, etc.)
The Funding Committee does not fund food and beverages
· Work Ethic Clause: Career Connections volunteers must attend their shifts with the intent to work assignments under the discretion of ECS in order to qualify their organization for funding.  
·The Funding Committee does not fund food and beverages.
· The proposal is an online electronic form and can be found at (Funding Application). Staff support for these activities will be through the Student Leadership Center as part of the College of Engineering Office of Academic Affairs.

Funding

The College of Engineering Career Connections Fair provides all funding for student activities and is coordinated by Engineering Career Services (ECS). Revenue from Career Connections will be distributed as follows:
· First $40,000 to Polygon Engineering Student Council
    a. 40% Guaranteed funding for career connections volunteers
    b. 40% Out-of-Meeting Funding for Student Organizations
    c. 10% In-Meeting Funding for Student Organizations (requests < $500)
    d. 10% Polygon Budget
· Next $20,000 to Engineering Career Services.

The proposal review committee is composed of six members: Three students from Polygon Engineering Council, the Student Leadership Center Director, faculty/staff representative from the Engineering Career Services (ECS) and the Academic Dean or a designee. The students are to be selected by Polygon and the staff by the Dean of the college. Revision: August 2009